Apply to Vend - Stationery Depot 2027

Please read through the instructions below before applying to this year's Stationery Depot 2027 event.

San José Made and MOMENT will be bringing our 3rd annual Stationery Depot event to the City of Fremont on April 10-11, 2027. Located at the Fremont Downtown Event Center (3500 Capitol Ave, Fremont, CA 94538). Open from 11 AM to 6 PM each day. Free admission to attend. Service animals only. In collaboration with the City of Fremont.

Stationery Depot celebrates all things stationery–everything from paper goods (prints, greeting cards, postcards) to washi tape to planners & journals to sticker sheets to desk and work accessories...and so much more! Featuring over 60+ stationery makers and artists PLUS an exciting lineup of eight stationery themed workshops (four per day), all located indoors in the beautiful Fremont Downtown Event Center. PLUS this year's event will have a sweet treats, snacks and specialty drinks marketplace in the Event Center's outdoor plaza featuring some of our favorite desserts makers, baked goods crafters, snacks artisans and coffee, tea & specialty drinks creators.

Event Dates & Times

• April 10-11, 2027: 11 am to 6 pm each day

Location:

• Fremont Downtown Event Center (3500 Capitol Ave, Fremont, CA 94538)

Event Details: 

• This event is free admission to attend.
• No outside food & beverage will be allowed into the event.
• Per the venue's rules, strictly only service animals are allowed inside the venue. The venue's security team will ask any non-service animals to be removed from the venue if they encounter any.

Parking

• The main attendee parking lot located at Fremont City Hall (3300 Capitol Ave, Fremont, CA 94538).
• There is metered street parking available in the surrounding neighborhood. 
• There is paid parking available at the Fremont BART Station (view pin for parking lot entrance), which is about a 15-minute walk from the Fremont Downtown Event Center.  
• Please do NOT park in any of the nearby shopping center and shopping plaza parking lots. Attendee vehicles parked in these lots will be highly subjected to being towed.

Accessibility

• Accessibility parking is available within the on-site parking lot as well as in the main attendee parking lot located at Fremont City Hall (3300 Capitol Ave, Fremont, CA 94538). 
• Attendees with accessibility needs should proceed directly to the front entrance of the event, even if there is a line. 

Does your work qualify for this event?

What are we looking for for a stationery themed event?

• Given the theme of this event, we are looking for applicants who sell stationery products. The stationery themed products do not have to comprise your entire catalog but the amount of stationery products you sell will be heavily consideration in the jurying of your application.
• Product types that will have positive impact on our jurying of your application include: washi tape, stamps, planners, journals, notepads, sticker sheets (particularly for journaling purposes), pens, pencils, desk accessories, work accessories. 
• Product types that will have positive impact on our jurying of your application–though not as significant as the ones in the bulletpoint above–include: art prints, greeting cards, individual stickers, sticker sheets (not designed specifically for journaling purposes). 
• If you sell stationery-based products but you do not have them displayed on your website or social media channels, please email us at events@sanjosemade.com with any photos and descriptions of your stationery-based products.
• It's important to note that selling stationery products does NOT guarantee your application to be accepted.
  

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Stationery Depot features four (4) sponsor booth opportunities.

We have four (4) indoor sponsor booth spaces available ranging from $1,000 to $5,000. If you're interested in becoming a sponsor for the event, please use the following form to express interest: https://forms.gle/gS6pBC19DPfYJ5ox5. Sponsor booths come in larger sizes than the indoor Stationery Vendor Table Spaces (5-foot tables) AND include promotional inclusion in the event's main marketing campaigns. Sponsor booths may be used for both retail purposes and promotional purposes. You do NOT have to fill out a vendor application on this page if you're only interested in being a part of the event as a sponsor. 

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If you are a Cooking Booth or Food Truck, please read...

• We are not considering any applications for cooking food booths and food trucks for this event. We define "cooking booths" as any booth serving food that could be considered a meal (i.e. lunch or dinner). If you are a cooking food booth or food truck, and you're interested in participating in other events (including some events with us), please reach out to our sister company Moveable Feast instead.
• If you use this application page to apply to vend as a cooking booth or food truck, your application will be automatically rejected and your booth fee will be refunded according to our Refund Policy for this event (3% Penalty) (scroll down below).

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If you are vendor looking to sell packaged food products, baked goods, desserts, snacks, coffee/tea drinks, or fruit drinks, you may use this application to apply to vend.

• Please make sure to select the correct option in the drop-down menu. If you plan on using a generator, you must receive explicit written approval from our team at least one (1) month prior to bringing and using your generator at the event. Otherwise, no generator use will be permitted. 

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Additionally, for any SJMADE events, we do NOT consider applications where: 

• The applicant appears to be reselling mass manufactured goods (e.g. reselling items purchased from Amazon, Temu, AliExpress, etc.).
• The applicant appears to be associated with a large corporate business or appears to want to promote a large corporate business. 
• The applicant appears to be promoting a business that cannot be considered to be involved in a creative or artistic discipline. 
• The applicant appears to be using AI to create or modify the artwork and/or designs featured in their products.
• The applicant appears to be wanting to sell alcohol, drugs and/or weapons

If your application can be considered to be one (or more) of the above five items, your application will be rejected and your booth fee will be refunded according to our Refund Policy for this event (scroll down below).

Instructions on How to Apply - PLEASE READ

To successfully submit your application, you must go through the online checkout process. Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.

Instructions

1. To successfully submit your application, you must go through the online checkout process (i.e. paying for your booth). Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.
2. Our team will send you an admission notification (accepted / waitlisted / rejected) within the stated time (scroll down to the "Notification" section).

FAQ: "I successfully submitted my application and paid the fees. Does this mean I'm automatically confirmed to vend for the event date(s)?"

• No. Submitting your application on our website and paying the fees associated with the application simply means that you've successfully applied to the event.
• Once we receive your application (and fees), our team will review your application. You will receive an admission notification (accepted / waitlisted / rejected) within the stated amount of time on the vendor application page. If your application is accepted, you're all set. If your application is rejected, we will fully refund your fees. If your application is waitlisted, you will have the option of staying on the waitlist OR withdrawing your application and receiving a refund of your booth fee  (minus the $5 Application Processing Fee).
• What do we review? For every applicant, we will review your website (if any), Instagram (if any) and any additional content you shared with us about your work (photos, descriptions). Additionally, if you've done events with us before, we will take into consideration our past experiences with having you vend at our event(s). Please note that if you do NOT include a website our Instagram in your application, you should email us at events@sanjosemade.com with photos of your work and a description of your work and your business. Without this content, we will be unable to review your application 
• Why do we jury applications? Our goal in jurying applications is to ensure that the vendors who participate in our events are good fits for the event and, therefore, are positioned for success in both sales and customer engagement. If your application is not accepted, this does not mean we don't like your work. It also does not mean that future applications from you will not be accepted. We have had many, many, many vendor applicants whose application was rejected for one event, go on to do many events with us beyond that. Additionally, we jury applications so that we can achieve a healthy balance to the diversity of product types offered at an event (i.e. not having too much of a product type represented at the event). 

Admissions Notification

• The Vendor Application Deadline is Dec. 31, 2026. All applications submitted before this date will receive a vendor application status notification (via email) by Jan. 10, 2027. This status notification will share whether or not the applicant's application has been accepted / rejected / waitlisted.
• If your application is accepted, you're all set. You'll receive further instructions and information about vending in your application status notification email.
• If your application is waitlisted, you will have the option to remain on the waitlist OR withdraw from the waitlist and receive a refund of your fee (minus the $5 Application Processing Fee). Your waitlisted application notification will contain additional information to help guide you through the waitlist process. 
• If your application is rejected, you will receive a refund of your fee (minus the $5 Application Processing Fee), provided your application is in line with the terms outlined above.

Any questions?

Email us at events@sanjosemade.com. Make sure the subject line is "Stationery Depot 2027 - Vendor Inquiry: [INSERT YOUR BUSINESS NAME]".

Notes for Vendors

• Automatic Acceptance for Previously Accepted Vendors? Application acceptance is NOT guaranteed for vendors whose applications were accepted for a previous SJMADE event or for previous Stationery Depot events. Each year, each application is juried by our application jury regardless of what happened with your application in previous years. 
• Booth Location Requests? Booth assignments from previous years is not guaranteed upon acceptance for this year's event (or subsequent years' events). Additionally, we do not take specific booth location requests.

Pricing

• Sponsor Booth ($1,000 to $5,000). We have four (4) indoor sponsor booth spaces. If you're interested in becoming a sponsor for the event, please use the following form to express interest: https://forms.gle/gS6pBC19DPfYJ5ox5. Sponsor booths come in larger sizes than the indoor Stationery Vendor Table spaces AND include promotional inclusion in the event's main marketing campaigns. Sponsor booths may be used for both retail purposes and promotional purposes. You do NOT have to fill out a vendor application on this page if you're only interested in being a part of the event as a sponsor. 
• Indoor Stationery Vendor Table ($135). These are 5-foot table spaces that come with one (1) 5-foot table (2.5' deep) and one (1) chair. The layouts are fixed and cannot be modified. We will not be allowing the use of other tables. Additional chairs will be available to rent (rentals link will accompany vendor application acceptance emails). 
  
• Outdoor Food/Drink Vendor Booth ($450). These are 10'x10' booth spaces located in the outdoor plaza of the Fremont Downtown Event Center. Vendors in these spaces must bring their own canopy, canopy weights, table(s) and chair(s). If you plan to sell food and/or drink items during the event, please select this option.
  • The overall fee for food/drink vendor applicants INCLUDES a Alameda County Health Open Food (4 Days or Less) Temporary Food Facility Permit Fee ($211). If what you sell requires a Temporary Food Facility Permit below this Permit Category (for example, the Prepackaged Temporary Food Facility Permit Fee is $143), the difference will be refunded to you upon health department approval.
  • To read more about Temporary Food Facility Permits, view the Alameda County's page on them: https://health.alamedacountyca.gov/unit/community-events-and-temporary-food-facilities/
  • No cooking booths or food trucks will be allowed. 
  • If you plan on using a generator, you must receive explicit written approval from our team (email events@sanjosemade.com) at least one (1) month prior to bringing and using your generator at the event. Otherwise, no generator use will be permitted.
• If you're a vendor who already knows who you want to share a space with: Please use one of the options described above to apply. You'll only need to apply using a single application. When filling out this vendor application, you'll be prompted to include information about your preferred boothmate (business name, name, email, website, Instagram, phone number, CA seller's permit number and any additional info). Please make sure to include your preferred boothmate's information otherwise we will not be able to consider them for the event. 

Notes: Any vendors who have NOT been officially accepted to vend at Stationery Depot 2027 will not be allowed to vend at the event. Booths are non-transferable. If you decide to withdraw from the event, you will not be able to sell or transfer your booth to another vendor. If you sell your booth space to another vendor, both you and the vendor who bought the booth from you will be banned from all future San José Made events.

Additional Vendor Details

• Electricity. No electricity access will be available for any of the Indoor Stationery Vendor Tables. No electricity access will be available for any of the Outdoor Food/Drink Vendor Booths. Outdoor Food/Drink Vendors must receive explicit written approval from our team at least one (1) month prior to bringing and using a generator at the event. Otherwise, no generator use will be permitted.
• Wifi for Indoor Vendors. Free wifi will be available to the Indoor Stationery Vendors. As a backup, we recommend vendors prepare to use their mobile data OR a mobile hotspot to take transactions. Mobile wifi hotspots are available for free at some public libraries.
• Wifi for Outdoor Vendors. We recommend outdoor vendors prepare to use their mobile data OR a mobile hotspot to take transactions. Mobile wifi hotspots are available for free at some public libraries.
• Indoor Canopies. The use of canopies indoors will NOT be permitted.
• Overnight Security for Indoor Vendors. Indoor vendors will be able to load-in the Friday before the event. Indoor vendors will be able to leave their booth setup overnight between Friday and Saturday AND between Saturday and Sunday. As always, we recommend taking home personal valuables and electronics. The venue will be locked overnight.
• Overnight Security for Outdoor Vendors. We will NOT be offering Friday load-in to outdoor vendors therefore we will not have outdoor overnight security between Friday and Saturday. We will have outdoor overnight security between Saturday and Sunday, therefore outdoor vendors can leave their booth setup overnight between Saturday and Sunday. As always, we recommend taking home personal valuables and electronics. 

Refund Policy

• To withdraw your participation from this event, please email events@sanjosemade.com and include your business name, full name and, if possible, order number. 
• If you withdraw from the event anytime before Feb. 10, 2027, you will receive a refund on your booth fee (minus the $5 Application Processing Fee).
• If you withdraw from the event anytime between Feb. 11, 2027 and Mar. 3, 2027, you will receive a 50% refund on your booth fee. 
• If you withdraw from the event anytime after Mar. 3, 2027, you will not be eligible any refund on your booth fee or any booth fee credits.
• If your application to vend is NOT accepted, we will process a refund upon sending you the notification email based on the terms below.

Refund Terms for Rejected Applications

If your application to vend is NOT accepted, we will process a refund (minus the $5 Application Processing Fee) of your booth fee upon sending you the notification email EXCEPT in instances where the application: 

• Is a duplicate application (i.e. a vendor applies multiple times for the same event)
• Is incomplete or fails to provide sufficient information for our team to jury the applicant.
  • One example of this would be an application that is missing a website link AND the applicant has not emailed us their product photos before the application deadline.
  • Another example of this would be an application that includes only erroneous website or Instagram links–either broken links or links to pages that do not represent your work and/or your business. 
• Does not qualify for consideration for the event being applied to. Please see the "Does your work qualify for Stationery Depot?" section on this page (scroll up).
  

If any of the above applies to your application, we will retain 3% of your booth fee and refund you the remaining 97%. If none of the above applies to your application, we will refund you the full 100%.

Terms

• SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
• LIABILITY: San José Made will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against San José Made related to such loss, damage, liability, injury, and/or destruction. 
• INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold San José Made (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

Vendor Code of Conduct

• View the Vendor Code of Conduct
• By applying to and being accepted to our events, each vendor is agreeing to adhere to the Vendor Code of Conduct.
• We are asking everyone to read this document before participating in any SJMADE events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor's future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor's removal from the event in question. 
• We will exhaust every opportunity to avoid these situations (because we love having y'all at our events!); however as our events have grown, it's become clear that we need to more clearly define our expectations for the participating vendors at our events and how they exist within an event's community of vendors. If you believe you'll be unable to adhere to this code of conduct, please let us know and we can discuss.

Scam Alert

Please feel free to share with any of your fellow vendors or vendor communities. We have seen a reported increase of instances on Facebook and Instagram of people attempting to scam prospective vendors by purporting to be "selling" the last few vendor spaces for our previous events.

In many of these cases, the scammer asks for payment via PayPal, Venmo, Zelle or some other form of digital payment after filling out a Google Form. Please note that these people (i.e. the scammers) are not associated with San José Made in any way.

We never sell vendor spaces through social media direct messages or even text messages for that matter. We only sell vendor spaces through our official website (sanjosemade.com).

If you ever encounter communication online from a non-SJMADE* account purporting to be associated with SJMADE, please feel free to contact us at either events@sanjosemade.com or info@sanjosemade.com. We would be happy to verify for you whether or not the communication you've received has officially come from us. (Depending on the event, we may also send communications from our parent company, Moveable, with an @mvbl.co email address.)

Please note that we cannot honor any vendor booth spaces that were purchased through channels that were not ours.