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Friends Fest 2027 Vendor Information

Admissions Notification

  • The Vendor Application Deadline is Nov. 9, 2026. All applications submitted before this date will receive a vendor application status notification (via email) by Nov. 14, 2025. This status notification will share whether or not the applicant's application has been accepted / rejected / waitlisted.
  • If your application is accepted, you're all set. You'll receive further instructions and information about vending in your application status notification email.
  • If your application is waitlisted, you will have the option to remain on the waitlist OR withdraw from the waitlist and receive a full refund of your fee. Your waitlisted application notification will contain additional information to help guide you through the waitlist process. 
  • If your application is rejected, you will receive a refund of your fee per the Refund Policy for the event (scroll down below).

Any questions?

Email us at events@sanjosemade.com. Make sure the subject line is "Friend Fest 2026 - Vendor Inquiry: [INSERT YOUR BUSINESS NAME]".

Notes for Vendors

  • Application acceptance is NOT guaranteed for vendors whose applications were accepted for a previous SJMADE event or for previous Friend Fest events. Each year, each application is juried by our application jury regardless of what happened with your application in previous years. 
  • Booth assignments from previous years is not guaranteed upon acceptance for this year's event (or subsequent years' events). Additionally, we do not take specific booth location requests.


Refund Policy

If your application is accepted BUT you need to withdraw your participation from Friend Fest 2027, please email events@sanjosemade.com and include your business name, full name and, if possible, order number.

Refund Deadline: Jan. 2, 2027

  • If you withdraw from the event anytime before Jan. 2, 2026 you will receive a full refund on your booth fee.
  • If you withdraw from the event anytime between Jan. 3, 2026 and Jan. 22, 2026, you will receive a 50% refund on your booth fee. 
  • If you withdraw from the event anytime after Jan. 23, 2026, you will not be eligible any refund on your booth fee.

Refund Terms for Rejected Applications

If your application to vend is NOT accepted, we will process a 100% refund of your booth fee upon sending you the notification email EXCEPT in instances where the application: 

  • Is a duplicate application (i.e. a vendor applies multiple times for the same event)
  • Is incomplete or fails to provide sufficient information for our team to jury the applicant. One example of this would be an application that is missing a website link AND the applicant has not emailed us their product photos before the application deadline. Another example of this would be an application that includes only erroneous website or Instagram links–either broken links or links to pages that do not represent your work and/or your business. 
  • Does not qualify for consideration for the event being applied to. Please see the "Does your work qualify for Friend Fest 2026?" section on this page (scroll up).

If any of the above applies to your application, we will retain 3% of your booth fee and refund you the remaining 97%. If none of the above applies to your application, we will refund you the full 100%. 

 

Terms

  • SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
  • LIABILITY: San José Made will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against San José Made related to such loss, damage, liability, injury, and/or destruction. 
  • INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold San José Made (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.
  • RIGHT TO CANCEL: Per its Code of Conduct, San José Made will in good faith attempt to resolve any vendor's transgressions of the Code of Conduct (as well as any applicable laws) in order to preserve their ability to participate in an event. However, San José Made reserves the right, at its sole discretion, to cancel the participation of any vendor at any time before or during the event. This decision may be based on, but is not limited to, failure to comply with the Code of Conduct, inappropriate behavior, violation of applicable laws or any action deemed detrimental to the event's success, reputation, or safety. In such cases, no refund of fees paid will be issued (unless the cancelation occurs during an applicable refund eligibility window), and the vendor agrees to comply promptly with any instructions from the event organizer regarding the removal of materials and departure from the event premises.

 

Vendor Code of Conduct

  • View the Vendor Code of Conduct
  • By applying to and being accepted to our events, each vendor is agreeing to adhere to the Vendor Code of Conduct.
  • We are asking everyone to read this document before participating in any SJMADE events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor's future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor's removal from the event in question. 
  • We will exhaust every opportunity to avoid these situations (because we love having y'all at our events!); however as our events have grown, it's become clear that we need to more clearly define our expectations for the participating vendors at our events and how they exist within an event's community of vendors. If you believe you'll be unable to adhere to this code of conduct, please let us know and we can discuss.

 

Scam Alert

Please feel free to share with any of your fellow vendors or vendor communities. We have seen a reported increase of instances on Facebook and Instagram of people attempting to scam prospective vendors by purporting to be "selling" the last few vendor spaces for our previous events.

In many of these cases, the scammer asks for payment via PayPal, Venmo, Zelle or some other form of digital payment after filling out a Google Form. Please note that these people (i.e. the scammers) are not associated with San José Made in any way.

We never sell vendor spaces through social media direct messages or even text messages for that matter. We only sell vendor spaces through our official website (sanjosemade.com).

If you ever encounter communication online from a non-SJMADE* account purporting to be associated with SJMADE, please feel free to contact us at either events@sanjosemade.com or info@sanjosemade.com. We would be happy to verify for you whether or not the communication you've received has officially come from us. (Depending on the event, we may also send communications from our parent company, Moveable, with an @mvbl.co email address.)

Please note that we cannot honor any vendor booth spaces that were purchased through channels that were not ours.