SAN JOSE CRAFT HOLIDAY FAIR 2017
Vendor Info & Application Page

Applicants for the wait-list should scroll down all the way to the very bottom.

Saturday, December 16 and Sunday, December 17

Open from 11 AM to 6 PM both days

South Hall, 435 South Market Street, San Jose, CA 95113

Indoor Event. Free Admission. Family-Friendly.

Join San Jose Made (SJMADE) and hundreds of craft makers, food producers, artists, designers and small businesses for this year's San Jose Craft Holiday Fair! Over the course of two days, San Jose Craft Holiday Fair will offer a festive, large-scale, all-in-one holiday shopping experience featuring an amazing showcase of handcrafted, artisan and brilliantly made goods perfect for gifting this 2017 holiday season!

In the coming months, we'll be announcing so much more stuff, including our maker lineup, door giveaways, food menu, holiday drink menu, our lineup of DJs and additional entertainment! To stay in the loop, follow us here and on Instagram (https://www.instagram.com/sjmade).


INFO FOR ACCEPTED VENDORS

NOTE: If you have applied for the San Jose Craft Holiday Fair and you HAVE NOT receive a notification email from us , please email info@sanjosemade.com as soon as you can. We will provide you with your application's status and send any additional info if need be. 

 

EXTRA VENDOR AMENITIES

We will be providing one table and one chair per maker at no extra cost to the maker. This means even if you are accepted for a shared booth with another maker, you will EACH receive a table and a chair. The table is 8' long. You do not have to use the table if you don't want to. If possible, let us know beforehand if you will not be using our table. 

INSTRUCTIONS

1. Click on the ADD TO CART button. 

2. Fill out the form. Once you're finished, click the "Add to Cart" button at the bottom of the form.

3. You'll be taken back to this page. 

4. You must pay for the extra vendor amenities here. To pay, find the Shopping Cart icon*.

*If you're applying via desktop or laptop, scroll up and click on the Shopping Cart icon in the top-right corner of the screen. If you're applying via mobile or tablet, a Shopping Cart icon should appear at the bottom of your screen. 

5. After clicking the Shopping Cart icon, you'll be taken to a Checkout page. Follow the instructions from there until you have successfully submitted your payment. You'll receive a confirmation in your email if the payment has gone through successfully. 

San Jose Craft Holiday Fair 2017 - Electricity Access
99.00

This provides you with access to one 500-watt electrical outlet. Once you pay for this amenity, we will send you a confirmation of your purchase. PLEASE NOTE: This venue is indoors and offers ample lighting. 

Quantity:
Add To Cart
 
San Jose Craft Holiday Fair 2017 - Friday Load-in (12 PM to 4 PM)
10.00

By purchasing this vendor amenity, you will be able to access the venue between the hours of 12 PM and 4 PM on Friday, Dec. 15, 2017. During this time you may load-in and setup your booth. At 4 PM, we will be leaving and locking the venue for the day. There will be a union worker on-hand to help with any heavy load-in items. NOTE: Load-in on Saturday morning of Dec. 16 will begin at 6 AM. 

Quantity:
Add To Cart
 

IMPORTANT DATES & DEADLINES

Aug. 16 to Oct. 31 - Open Applications  (Early Bird Pricing)

During this period of time, we'll be receiving applications. After reviewing all of the applications we receive during this time, we'll send out admission notification emails on Nov. 1. If you successfully applied but have not receive an admission notification email by the end-of-day Nov. 1, please email info@sanjosemade.com. 

Nov. 1 to Nov. 17 - Late Applications

If we have any available space after the Open Applications period, we will keep our vendor applications page open for late applications. Any applications submitted during the Late Applications period will not be eligible for the Early Bird Pricing. After reviewing all of the applications we receive during this time, we'll send out admission notification emails on Nov. 17. If you successfully applied but do not receive an admission notification email on Nov. 17, please email info@sanjosemade.com.

Nov. 17 - Vendor Amenities Email

These amenities include electricity, vendor parking and Friday load-in. Each maker will receive a table (8' long) and a chair to use at no cost. See the EXTRA VENDOR AMENITIES section above for more details.

Nov. 20 - Accepted Food/Drink Makers Must Submit Completed TFF Forms

If you are a food/drink maker and your application is accepted, you will receive a TFF form in your admission notification email. You must fill out, sign and send back to us before Nov. 20 at 11:59 PM PST. If you do not submit your TFF form by this  time, we will have to rescind your acceptance to the San Jose Craft Holiday Fair and you will not be able to participate in the event. 

Dec. 1 - Vendor Layout & Information Packets Emailed to Accepted Vendors

On Dec. 1, we will send out a full vendor information packet containing vital information for vending at the event, including but not limited to load-in instructions, setup instructions, load-out instructions, vendor parking information and any other information relevant to vending at the event.

Dec. 15 - Friday Load-in for the San Jose Craft Holiday Fair

This year we are offering vendors the ability to load-in and setup on Friday afternoon (12 PM to 4 PM) for $10. See the above EXTRA VENDOR AMENITIES section for more details. The venue will be secured overnight. 

Dec. 16 to Dec. 17 - San Jose Craft Holiday Fair

The event! On Saturday, Dec. 16, vendor load-in begins at 6 AM and runs to 10 AM. All load-in must be complete by 10 AM. All booths must be setup by 11 AM. The event begins at 11 AM. The event ends at 6 PM. At 7 PM the venue will be locked and secured overnight. On Sunday, Dec. 17, the venue will open to vendors at 9 AM. The event begins at 11 AM. The event ends at 6 PM. Between 6 PM and 8 PM, vendors will be loading out. 

 

REFUND POLICY

If you need to withdraw from the event, your booth fee is fully refundable (minus the $10 non-refundable jurying fee) until Nov. 20, 2017 at 11:59 PM. Your booth fee is 50% refundable (minus the $10 non-refundable jurying fee) until Nov. 30, 2016 at 11:59 PM. For all refunds, processing times may apply. No refunds will be issued after Nov. 30, 2016 at 11:59 PM. When you withdraw from the event, you are forfeiting your booth space. You may not transfer your booth space to anyone else. 

We completely understand how last-minute occurrences can affect one's ability to participate in an event. However, we are always aiming to have full markets and any vendors dropping out at the last minute negatively affects the quality of our event as well as our ability to find replacement vendors. 

 


QUESTIONS FOR SAN JOSE MADE

 

FOR WAIT-LIST APPLICANTS

We held open vendor applications from Aug. 17, 2017 all the way through Nov. 17, 2017.  The response was AMAZING and we have already accepted a tremendous number of amazing applicants for the event. We are no longer outright accepting vendor applicants HOWEVER we are placing any applicants between now and the event on a wait-list. If any vendors withdraw between now and the event, we will turn to the wait-list to replace the withdrawing vendor. If you're interested in being placed on the wait-list, please apply via one of the following options below. We will not be accepting any food/drink makers to the wait-list.

 

APPLYING FOR THE WAIT-LIST

You must fill out the application and pay the booth fee in full in order for your application to be eligible for wait-list jurying. We will not jury any unpaid applications. There are no single-day booth options. Below, we have four different booth options depending on maker type and the booth size:

  • Full Booth (non-food/drink)
  • Shared Booth (non-food/drink)

 

INSTRUCTIONS

1. Click on the ADD TO CART button. The application should appear.

2. Fill out the application. Once you're finished, click the "Add to Cart" button at the bottom of the application.

3. You'll be taken back to this page. 

4. You must pay your booth fee(s) in order to successfully submit your application(s). To pay, find the Shopping Cart icon*.

*If you're applying via desktop or laptop, scroll up and click on the Shopping Cart icon in the top-right corner of the screen. If you're applying via mobile or tablet, a Shopping Cart icon should appear at the bottom of your screen. 

5. After clicking the Shopping Cart icon, you'll be taken to a Checkout page. Follow the instructions from there until you have successfully submitted your payment. You'll receive a confirmation in your email if the payment has gone through successfully. If your application is accepted, your booth fee will have already been paid so you'll be all set. If your application is not accepted, your booth fee will be refunded.

 

WHAT HAPPENS AFTER YOU SUBMIT YOUR WAIT-LIST APPLICATION

Once you submit your application and pay your booth fee, you should receive a payment notification email. Once we receive your application, our team will process it and review it. We will officially be notifying vendors of their wait-list application status in admission notification emails sent within 2-3 days of us receiving the wait-list application. 

If a current vendor withdraws from the event, we will go through our wait-list and find the best candidate to replace that vendor. If we select you from the wait-list, awesome, amazing, hooray! You don't need to do anything else. 

By Dec. 10, if there are no openings for vendors on the wait-list, we will fully refund the booth fees of any vendors on the wait-list. 

 

WHAT DO WE CONSIDER WHEN REVIEWING AND JURYING AN APPLICATION?

  • If you've vended at a previous San Jose Made event or pop-up, we'll take into consideration our experience(s) in browsing and shopping your work and your booth.
  • We review your website and/or online shop to get a better understanding of the quality of your work and your story.
  • We review your business' Instagram (if available) and your business' Facebook Page (if available) to get a better understanding of your most recent activity as it relates to your work and your story.
  • While most of our events and pop-ups throughout the year focus on makers from San Jose, Silicon Valley and the greater Bay Area, our San Jose Craft Holiday Fair will not limit itself to only accepting makers from the Bay Area. We invite vendors from all regions to apply!
  • We also take into account the number of maker applicants who make similar products to you when arriving at our final decisions. For the sake of our vendors and the sake of our shoppers, it's important to provide a variety within certain product types without creating an overwhelming and overly competitive experience. For instance, if we accepted 100 vendors who sold soap, we imagine it'd be difficult for most if not all of those vendors to succeed despite the fact that they all make tremendous, high-quality soaps. 

 

REFUND POLICY

If at any time you want to withdraw from the wait-list, your booth fee is fully refundable (minus the $10 non-refundable jurying fee). You may not transfer your spot on the wait-list to anyone else. 


WAIT-LIST for FULL BOOTH (non-food/drink)

from 409.00

Select Full Booth (Non-Food/Drink) - Anywhere if you would like to vend in a 10'x10' booth space by yourself and you don't have a preference for your booth location.

Select Full Booth (Non-Food/Drink) - Corner if you would like to vend in a 10'x10' booth space by yourself and you want your booth to be located on a corner. Selecting this option guarantees corner location placement if your application is accepted. NOTE: There are limited corner booths in the event layout. If we have more corner booth applicants than corner booth availabilities, some vendors who have applied for the corner booth option will not get a corner booth location. We will let you know your corner booth status in your admissions notification email. At that point, the applicant will have the option to still vend at the event in a regular booth and get a $50 refund OR withdraw from the event entirely.

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Booth Type:
Quantity:
Add To Cart

WAIT-LIST for SHARED BOOTH (non-food/drink)

225.00 275.00

Select Shared Booth if you would like to share a 10'x10' booth space with another vendor. In this arrangement, each vendor is entitled to 5'x10' of space within the 10'x10' space. Within the application, you may specify a particular vendor with whom you want to share a booth. Both vendors must apply and be accepted. 

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Quantity:
Add To Cart