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Apply to Vend at San José's Westside Feast Fest 2024

$300.00

Please read through the instructions below before applying to this year's Westside Feast Fest. 

Our sister company Moveable Feast as well as San José Made (us!) are coming together to bring to you a brand new outdoor foodie & craft event: Westside Feast Fest! Happening on Aug. 24-25, 2024. Featuring over 100 makers, artists, designers, bakers, artisans, chefs and creative small businesses + 10 of our favorite food trucks + 10 of our favorite street food stalls + 10 of our favorite specialty drink vendors (non-alcoholic drinks). Located outdoors at Westgate Center, 1600 Saratoga Ave, San José, CA 95129 in the parking lot near 49ers Fit and Tuxedo Wearhouse. Free admission. Free parking. All ages. Dog friendly. 

Event Dates & Times

  • Saturday, August 24, 2024: 12 pm to 7 pm
  • Sunday, August 25, 2024: 12 pm to 7 pm

Location:

Event Details: 

  • Free admission to attend
  • Dog friendly
  • All ages

Accessibility

  • Accessibility parking is available within the on-site parking lot.
  • Attendees with accessibility needs should proceed directly to the front entrance of the event, even if there is a line to enter.

Parking

  • Parking on-site at Westgate Center is free. There is also street parking available in the neighborhood. 

 

Instructions on How to Apply - PLEASE READ

To successfully submit your application, you must go through the online checkout process. Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.

Instructions

  1. Fill out the form of this vendor application page. 
  2. Select an option from Booth Type.
  3. Click "Checkout" or click the shopping cart icon in the top-right corner.
  4. To successfully submit your application, you must go through the online checkout process (i.e. paying for your booth). Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.
  5. Our team will send you an admission notification (accepted / waitlisted / rejected) within the stated time (scroll down to the "Notification" section).

FAQ: "I successfully submitted my application and paid the fees. Does this mean I'm automatically confirmed to vend for the event date(s)."

  • No. Submitting your application on our website and paying the fees associated with the application simply means that you've successfully applied to the event.
  • Once we receive your application (and fees), our team will review your application. You will receive an admission notification (accepted / waitlisted / rejected) within the stated amount of time on the vendor application page. If your application is accepted, you're all set. If your application is rejected, we will fully refund your fees. If your application is waitlisted, you will have the option of staying on the waitlist OR withdrawing your application and receiving a full refund of your fees. 
  • What do we review? For every applicant, we will review your website (if any), Instagram (if any) and any additional content you shared with us about your work (photos, descriptions). Additionally, if you've done events with us before, we will take into consideration our past experiences with having you vend at our event(s). Please note that if you do NOT include a website our Instagram in your application, you should email us at events@sanjosemade.com with photos of your work and a description of your work and your business. Without this content, we will be unable to review your application 
  • Why do we jury applications? Our goal in jurying applications is to ensure that the vendors who participate in our events are good fits for the event and, therefore, are positioned for success in both sales and customer engagement. If your application is not accepted, this does not mean we don't like your work. It also does not mean that future applications from you will not be accepted. We have had many, many, many vendor applicants whose application was rejected for one event, go on to do many events with us beyond that. Additionally, we jury applications so that we can achieve a healthy balance to the diversity of product types offered at an event (i.e. not having too much of a product type represented at the event). 

Admissions Notification

  • The Vendor Application Deadline is July 16, 2024. All applications submitted before this date will receive a vendor application status notification (via email) before or by July 17, 2024. This status notification will share whether or not the applicant's application has been accepted / rejected / waitlisted.
  • If your application is accepted, you're all set. You'll receive further instructions and information about vending in your application status notification email.
  • If your application is waitlisted, you will have the option to remain on the waitlist OR withdraw from the waitlist and receive a full refund of your fee. Your waitlisted application notification will contain additional information to help guide you through the waitlist process. 
  • If your application is rejected, you will receive a full refund of your fee.  
  • If the event is NOT sold out of vendor spaces after July 16, 2024, we will keep the vendor applications open. Applications will be reviewed on a rolling basis with acceptance / waitlist / rejection emails sent within four (4) business days of receiving the application.

Any questions?

Email us at events@sanjosemade.com. Make sure the subject line is "San José Westside Feast Fest 2024 - Vendor Inquiry: [INSERT YOUR BUSINESS NAME]".

Notes for Vendors

  • Application acceptance is NOT guaranteed for vendors whose applications were accepted for a previous SJMADE events. For each event each year, each application is juried by our application jury regardless of what happened with your application in previous years. 
  • Booth assignments from previous years is not guaranteed upon acceptance for this year's event (or subsequent years' events). Additionally, we do not take specific booth location requests.

 

Pricing

FOR COOKING FOOD BOOTHS / FOOD TRUCKS...

DO NOT USE THIS APPLICATION TO APPLY TO VEND AT THIS EVENT.

If you do are looking to have a cooking booth space (10'x20') or space for your food truck, please contact our sister company Moveable Feast at info@mvbl.co. Please include in the subject line "Westside Feast Fest - [INSERT YOUR BUSINESS NAME]".

The pricing for cooking booths and food truck spaces are as follows:

  • Food Truck Space (with a valid Santa Clara County Permit): $600
  • Food Truck Space (without a valid Santa Clara County Permit): $600 + either $191 (RC2 Temporary Food Facility Permit) or $244 (RC3  Temporary Food Facility Permit). The Health Department will determine whether you qualify for a RC2 Permit or a RC3 Permit. For more information, please review the website for Santa Clara County Health Temporary Food Facility Permits
  • Cooking Booth Space: $600 + either $191 (RC2 Temporary Food Facility Permit) or $244 (RC3  Temporary Food Facility Permit). The Health Department will determine whether you qualify for a RC2 Permit or a RC3 Permit.  For more information, please review the website for  Santa Clara County Health Temporary Food Facility Permits.

For all other vendor types, please use the application here on this page and consult the vendor information below. 

Vendor Type

  • Non-Food/Drink Vendor - Full Booth (10'x10'). If you do not plan to sell food and/or drink items at the event, please select this option. Due to the venue's unique layout, we are not offering a corner booth location option. 
  • Specialty Drink Vendor - Full Booth (10'x10'). If you plan to sell non-alcoholic beverages at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County's page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email us at events@sanjosemade.com. NOTE: We are not permitting the sale or distribution of any alcoholic beverages or products at the event.
  • Packaged Food Vendor - Full Booth (10'x10'). If you plan to sell packaged food products at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County's page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email us at events@sanjosemade.com. NOTE: We are not permitting the sale or distribution of any alcoholic beverages or products at the event.
  • Desserts & Snacks Vendor - Full Booth (10'x10'). If you plan to sell bake goods, desserts and/or snacks at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County's page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email us at events@sanjosemade.com. NOTE: We are not permitting the sale or distribution of any alcoholic beverages or products at the event.

If you're a vendor who wants to share a booth with a vendor...

  • Please use one of the Full Booth options described above to apply.
  • When filling out the vendor application, you'll be asked whether or not you plan to share your booth at the event.
  • Once you click 'Yes', you'll be prompted to include information about your boothmate (business name, name, preferred pronouns, email, website, Instagram, phone number, CA seller's permit number, city where they're based and any additional info). 
  • Please make sure to include your preferred boothmate's information otherwise we will not be able to consider them for the event. 

Notes: Any vendors who have NOT been officially accepted to vend at the San José Westside Feast Fest will not be allowed to vend at the event. Booths are non-transferable. If you decide to withdraw from the event, you will not be able to sell or transfer your booth to another vendor. If you sell your booth space to another vendor, both you and the vendor who bought the booth from you will be banned from all future San José Made events and Moveable Feast events.

Additional Vendor Details

  • Tables & Chairs. Vendors will need to bring their own table(s) and chair(s) though there will be a rentals option for 8' table, 6' tables, table covers and chairs. A link will be shared in the application acceptance email.
  • Canopies. Vendors will need to bring their own canopies / shade structures (e.g. umbrellas) as well as sufficient weight to weigh them down. If the fire marshal assesses your canopy weights to be insufficient, you will need to either find sufficient weights or be forced to take down your canopy until you do so. There will also be a rentals option for 10'x10' canopies and canopy weights. A link will be shared in the application acceptance email.
  • Electricity. There will be no access to electricity provided at the event. If a vendor plans to bring a generator, they must inform us at least two (2) weeks prior to the event and receive our approval to bring their generator. 
  • Wifi. We recommend vendors use their mobile data to take transactions OR to use a mobile hotspot. Mobile wifi hotspots are available at the San Jose Public Library for free rentals (https://www.sjpl.org/hotspot-members/). 
  • Security Overnight. You will be able to leave your booth setup overnight between Saturday and Sunday. As always, we recommend taking home personal valuables and electronics. We will have security patrolling the venue overnight (in addition to Westgate Center's on-site security patrol). 


Refund Policy

  • To withdraw your participation from San José Westside Feast Fest, please email events@sanjosemade.com and include your business name, full name and, if possible, order number. 
  • If you withdraw from the event anytime before July 29, 2024, you will receive a full refund on your booth fee.
  • If you withdraw from the event anytime between July 30, 2024 and August 9, 2024, you will receive a 50% refund on your booth fee. 
  • If you withdraw from the event anytime after August 9, 2024, you will not be eligible any refund on your booth fee or any booth fee credits.
  • If your application to vend is NOT accepted, we will process a full refund of your booth fee upon sending you the notification email. 

 

Terms

  • SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
  • LIABILITY: San José Made will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against San José Made related to such loss, damage, liability, injury, and/or destruction. 
  • INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold San José Made (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

 

Vendor Code of Conduct

  • View the 2024 Vendor Code of Conduct
  • By applying to and being accepted to our events, each vendor is agreeing to adhere to the 2024 Vendor Code of Conduct.
  • We are asking everyone to read this document before participating in any SJMADE events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor's future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor's removal from the event in question. 
  • We will exhaust every opportunity to avoid these situations (because we love having yall at our events!) however as our events have grown, it's become clear that we need to define our expectations for the participating vendors at our events and how they exist within an event's community of vendors. If you believe you'll be unable to adhere to this code of conduct, please let us know and we can discuss.

 

Scam Alert

Please feel free to share with any of your fellow vendors or vendor communities. We have seen a reported increase of instances on Facebook and Instagram of people attempting to scam prospective vendors by purporting to be "selling" the last few vendor spaces for our previous events (SJMADE Fest 2024, SJMADE Summer Fair 2024).

In many of these cases, the scammer asks for payment via PayPal, Venmo, Zelle or some other form of digital payment after filling out a Google Form. Please note that these people (i.e. the scammers) are not associated with San José Made in any way.

We never sell vendor spaces through social media direct messages or even text messages for that matter. We only sell vendor spaces through our official website (sanjosemade.com).

If you ever encounter communication online from a non-SJMADE account purporting to be associated with SJMADE, please feel free to contact us at either events@sanjosemade.com or info@sanjosemade.com. We would be happy to verify for you whether or not the communication you've received has officially come from us. 

Please note that we cannot honor any vendor booth spaces that were purchased through channels that were not ours.