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Apply to SJMADE Summer Fair 2024

$400.00

Please read through the instructions below before applying to this year's San José Summer Fair.

San José Made will be doing its 2nd Annual SJMADE Summer Fair on July 6-7, 2024 at the Santa Clara Convention Center. This is going to be a large-scale, super fun, potentially super funny indoor summertime festival featuring 300+ makers, artists, designers and creative small businesses within seven (7) themed sections:

  • Very Handmade: Featuring handmade goods (where most if not all of the object's primary components were forged by the maker's hands) and DIY handcrafting workshops.
  • Way Too Cute: Featuring goods designed with one thing in mind: to be the cutest of all time.
  • Sparkle Emoji Aesthetic: Featuring goods meant to make people feel beautiful and positive vibes about themselves and/or about each other.
  • Weird & Wonderful: Featuring goods designed with uniqueness and unexpectedness but altogether wonderfulness in mind. 
  • For All The Faves: Featuring goods inspired by and celebrating our absolute pop culture faves from movies, TV, anime, video games and music.
  • Totally Tiny: Featuring goods designed to celebrate the meticulous magic and boundless beauty of small crafted objects.
  • Cat Lover Craft Market (near Mini Cat Town's Kitten Lounge: Featuring goods inspired by and celebrating cats. This vendor section of the next will be near Mini Cat's Kitten Lounge as well as additional cat themed activities to create a maximum cat loving experience.

This event is free admission to attend. Free on-site parking is available (please read the parking info on our event page BEFORE attending the event). All ages welcome. Featuring activations by Mini Cat Town, Y2K Glam Shotz Photo Booth and DIY workshops & activities to be announced. 

Event Dates & Times

  • Saturday, July 6, 2024: 11 am to 5 pm
  • Sunday, July 7, 2024: 11 am to 5 pm

Location:

  • Santa Clara Convention Center, 5001 Great America Pkwy, Santa Clara, CA 95054 (view on Google Maps)

Event Details: 

  • This event is free admission to attend.
  • There is free on-site parking available. See the "Parking" section below. There is also a VTA Light Rail Station "Great America Station" across the street from the venue. Plan your light rail trip to the event here: https://www.vta.org/trip-planner
  • No outside food & beverage will be allowed into the event

Pet Policy

  • Per the venue's rules, strictly only service animals are allowed inside the venue. The venue's security team will ask any non-service animals to be removed from the venue if they encounter any.

Accessibility

  • Accessibility parking is available at the front entrance of the Santa Clara Convention Center near the drop-off zone (and front doors into the venue). View overhead diagram.
  • Attendees with accessibility needs should proceed directly to the front entrance of the event, even if there is a line. 

Parking

There is free on-site parking spaces available at the Santa Clara Convention Center's Parking Lot (5001 Great America Parkway, Santa Clara, CA) as well as its Secondary Parking Lot on Tasman Drive (2525 Tasman Drive, Santa Clara, CA). You can view the image to get a sense of where these lots are located in relation to the actual Convention Center building. 

Additional Parking Notes:

  • The drop-off zone and accessibility parking area are located directly in front of the Santa Clara Convention Center near the main entrance (view our site map here).
  • If you enter the venue from Great American Parkway entrance near the Hyatt Regency, you should see the main parking entrance straight ahead once you turn into the venue.
  • If you somehow find yourself circling the parking tower on-site looking for the main entrance, you'll see a few PERMIT ONLY entrances on the ground level of the parking tower. You will NOT be able to access the lot from these entrances. If you see these PERMIT ONLY entrances, please continue circling the lot until you find the main entrance. 
  • There are some spots marked for the Hyatt Hotel's Valet Parking on the ground level of the parking structure. Your vehicle will be towed if it is parked in one of these spots.
  • If the Santa Clara Convention Center Parking Lot and the Secondary Parking Lot are full on any of the days, we recommend viewing the lot options here. Please note that these options may be closed or may be paid options. 

     

    Instructions on How to Apply - PLEASE READ

    To successfully submit your application, you must go through the online checkout process. Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.

    Instructions

    1. Fill out the form of this vendor application page. 
    2. Select an option from Booth Type.
    3. Click "Checkout" or click the shopping cart icon in the top-right corner.
    4. To successfully submit your application, you must go through the online checkout process (i.e. paying for your booth). Don't worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.
    5. Our team will send you an admission notification (accepted / waitlisted / rejected) within the stated time (scroll down to the "Notification" section).

    FAQ: "I successfully submitted my application and paid the fees. Does this mean I'm automatically confirmed to vend for the event date(s)."

    • No. Submitting your application on our website and paying the fees associated with the application simply means that you've successfully applied to the event.
    • Once we receive your application (and fees), our team will review your application. You will receive an admission notification (accepted / waitlisted / rejected) within the stated amount of time on the vendor application page. If your application is accepted, you're all set. If your application is rejected, we will fully refund your fees. If your application is waitlisted, you will have the option of staying on the waitlist OR withdrawing your application and receiving a full refund of your fees. 
    • What do we review? For every applicant, we will review your website (if any), Instagram (if any) and any additional content you shared with us about your work (photos, descriptions). Additionally, if you've done events with us before, we will take into consideration our past experiences with having you vend at our event(s). Please note that if you do NOT include a website our Instagram in your application, you should email us at events@sanjosemade.com with photos of your work and a description of your work and your business. Without this content, we will be unable to review your application 
    • Why do we jury applications? Our goal in jurying applications is to ensure that the vendors who participate in our events are good fits for the event and, therefore, are positioned for success in both sales and customer engagement. If your application is not accepted, this does not mean we don't like your work. It also does not mean that future applications from you will not be accepted. We have had many, many, many vendor applicants whose application was rejected for one event, go on to do many events with us beyond that. Additionally, we jury applications so that we can achieve a healthy balance to the diversity of product types offered at an event (i.e. not having too much of a product type represented at the event). 

    Admissions Notification

    • UPDATE as of 4/5/24: The vendor application deadline is Apr. 30, 2024.
    • UPDATE as of 4/5/24: Any applicants who apply between now and Apr. 30, 2024 will be notified about their vendor application status between May 1, 2024 and May 6, 2024–the application jurying window.
    • Please note that during this application jurying window, applications are accepted or waitlisted or rejected.
    • Depending on the number of applications waitlisted during this application jurying window, we may or may not open a vendor application waitlist.
    • If your application is accepted, you're all set. You'll receive further instructions and information about vending in your notification email
    • If your application is waitlisted, you will have the option to remain on the waitlist OR withdraw from the waitlist and receive a full refund of your fee. Your waitlisted notification will contain additional information to help guide you through the waitlist process. 
    • If your application is rejected, you will receive a full refund of your fee.  

    Any questions?

    Email us at events@sanjosemade.com. Make sure the subject line is "SJMADE Summer Fair 2024 - Vendor Inquiry: [INSERT YOUR BUSINESS NAME]".

    Notes for Vendors

    • Application acceptance is NOT guaranteed for vendors whose applications were accepted for a previous SJMADE event or San José Summer Fair event. Each year, each application is juried by our application jury regarding of what happened with your application in previous years. 
    • Booth assignments from previous years is not guaranteed upon acceptance for this year's event (or subsequent years' events). Additionally, we do not take booth assignments requests.

     

    Regarding applying for a specific themed area:

    SJMADE Summer Fair 2024 features seven (7) themed sections:

    • Very Handmade: Featuring handmade goods (where most if not all of the object's primary components were forged by the maker's hands) and DIY handcrafting workshops.
    • Way Too Cute: Featuring goods designed with one thing in mind: to be the cutest of all time.
    • Sparkle Emoji Aesthetic: Featuring goods meant to make people feel beautiful and positive vibes about themselves and/or about each other.
    • Weird & Wonderful: Featuring goods designed with uniqueness and unexpectedness but altogether wonderfulness in mind. 
    • For All The Faves: Featuring goods inspired by and celebrating our absolute pop culture faves from movies, TV, anime, video games and music.
    • Totally Tiny: Featuring goods designed to celebrate the meticulous magic and boundless beauty of small crafted objects.
    • Cat Lover Craft Market (near Mini Cat Town's Kitten Lounge: Featuring goods inspired by and celebrating cats. This vendor section of the next will be near Mini Cat's Kitten Lounge as well as additional cat themed activities to create a maximum cat loving experience.

    In the vendor application here, we provide you with the ability to select your 1st choice and 2nd for where you'd like to be placed. Our application jury will make the final determination of which section to place your booth based on your selections and our own review of your work.

    IMPORTANT: Not all of your products need to fit a specific theme. You just need to demonstrate that you have a few / several products that would fit a given theme. 

     

    Pricing

    Vendor Type

    • Non-Food/Drink (+$0). If you do not plan to sell food and/or drink items during the event, please select this option.
    • Food/Drink (+$125). If you plan to sell food and/or drink items during the event, please select this option. The overall fee for food/drink vendor applicants INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend (e.g. food that requires on-site preparation). To read more about Temporary Food Facility Permits, view the Santa Clara County's page on them: https://cpd.sccgov.org/programs-and-services/temporary-events.
    • NOTE for Food/Drink Vendors: Per the venue's strict rules regarding food and beverage sales, if you'd like to ask us whether or not your food/drink vendor application qualifies for consideration, please email us at events@sanjosemade.com with your business name, website / social media (if available) and a description of what you'd be selling. We will not be accepting applications from booths that serve food and beverages designed to be consumed on-site at the event (e.g. cooking booths, food trucks, booths selling full meals, booths selling beverages in open containers, e.g. boba drinks). 
    • NOTE for Food/Drink Vendors: We will no longer be offering a Shared Booth option to food/drink vendors. 

    Booth Type

    • Double Booth (20'x10') (+$900). This is the largest booth size we offer through the application process. If you're interested in a booth size larger than this, please first email us at info@sanjosemade.com with your business name, website / social media (if available) and a description of what you'd be selling however there is no guarantee that we will be interested in accommodating booths larger than double booths. All double booths come with one of the two booths placed on a corner. 
    • Full Booth - Corner Location (10'x10') (+$500). If you apply to vend using this option and your application is accepted, you will receive a full 10'x10' booth and you will be placed in a corner booth location. One thing to note is that in previous years at this venue, we have had corner booth placements along the walls. Moving forward, any events at Santa Clara Convention Center will not have ANY booths–be it corner booths or be it inline booths–placed along the walls.
    • Full Booth - Inline Location (10'x10') (+$400). If you apply to vend using this option and your application is accepted, you will receive a full 10'x10' inline booth. Inline = non-corner location. One thing to note is that in previous years at this venue, we have had inline booth placements along the walls. Moving forward, any events at Santa Clara Convention Center will not have ANY booths–be it corner booths or be it inline booths–placed along the walls.
    • Shared Booth for Vendors Who Do NOT Have a Preferred Shared Boothmate (+$250). If you do not need a full 10'x10' booth space, the Shared Booth option is the next option. If you apply to vend using this option and your application is accepted, you will share a 10'x10' booth space with another vendor that our team selects for you. If you have any questions about this, please email us at events@sanjosemade.com. We will be requiring all Shared Booths to follow the configuration in this diagram unless there is explicit consent from both vendors to modify the booth layout. If you do NOT want to share a booth with another vendor, we recommend you apply for a Full Booth. 
    • If you're a vendor who already knows with whom you want to share a booth with... Please use one of the Full Booth options described above to apply. You'll only need to apply using a single Full Booth application. When filling out this vendor application, you'll be prompted to include information about your preferred boothmate (business name, name, email, website, Instagram, phone number, CA seller's permit number and any additional info). Please make sure to include your preferred boothmate's information otherwise we will not be able to consider them for the event. 

    Notes: Any vendors who have NOT been officially accepted to vend at the SJMADE Summer Fair will not be allowed to vend at the event. Booths are non-transferable. If you decide to withdraw from the event, you will not be able to sell or transfer your booth to another vendor. 

    Additional Vendor Details

    • Vendors will need to bring their own table(s) and chair(s) though there will be a rentals option for 8' table, 6' tables, table covers and chairs. If vendors would like to rent one or some of these items, they will need to sign up at least one month prior to the event. A link will be shared in the application acceptance email.
    • If vendors would like access to electricity, they will need to sign up for access to electricity at least two months prior to the event. A link will be shared in the application acceptance email. 
    • We recommend vendors use their mobile data to take transactions OR to use a mobile hotspot. Mobile wifi hotspots are available at the San Jose Public Library for free rentals (https://www.sjpl.org/hotspot-members/). There is no wifi available at the venue inside the exhibit halls. There is free wifi available in the hallways outside of the exhibit halls.
    • There is free on-site parking for vendors and attendees. 
    • Please let us know in advance if you plan to bring an oversized vehicle (i.e. one that cannot fit in the clearance of a parking garage). 
    • The use of canopy covers will NOT be permitted. Only the use of the canopy frame itself will be permitted.
    • The venue is very brightly lit so additional lighting should not be required.
    • You will be able to leave your booth setup overnight between Friday and Saturday AND between Saturday and Sunday. As always, we recommend taking home personal valuables and electronics. 


    Refund Policy

    • To withdraw your participation from SJMADE Summer Fair 2024, please email events@sanjosemade.com and include your business name, full name and, if possible, order number. 
    • If you withdraw from the event anytime before May 20, 2024, you will receive a full refund on your booth fee.
    • If you withdraw from the event anytime between May 20, 2024 and June 6, 2024, you will receive a 50% refund on your booth fee. 
    • If you withdraw from the event anytime after June 6, 2024, you will not be eligible any refund on your booth fee or any booth fee credits.
    • If your application to vend is NOT accepted, we will process a full refund of your booth fee (and electricity if you purchased it) upon sending you the notification email. 

     

    Terms

    • SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
    • LIABILITY: San José Made will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against San José Made related to such loss, damage, liability, injury, and/or destruction. 
    • INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold San José Made (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

     

    Vendor Code of Conduct

    • View the 2024 Vendor Code of Conduct
    • By applying to and being accepted to our events, each vendor is agreeing to adhere to the 2024 Vendor Code of Conduct.
    • We are asking everyone to read this document before participating in any SJMADE events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor's future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor's removal from the event in question. 
    • We will exhaust every opportunity to avoid these situations (because we love having yall at our events!) however as our events have grown, it's become clear that we need to define our expectations for the participating vendors at our events and how they exist within an event's community of vendors. If you believe you'll be unable to adhere to this code of conduct, please let us know and we can discuss.