VENDOR APPLICATION PAGE

Scroll down for applications, instructions and information.

 

San Jose Craft Holiday Fair 2017

Saturday, December 16 and Sunday, December 17

Open from 11 AM to 6 PM both days

South Hall, 435 South Market Street, San Jose, CA 95113

*FREE ADMISSION*

Join San Jose Made (SJMADE) and hundreds of craft makers, food producers, artists, designers and small businesses for this year's San Jose Craft Holiday Fair! Over the course of two days, San Jose Craft Holiday Fair will offer a festive, large-scale, all-in-one holiday shopping experience featuring an amazing showcase of handcrafted, artisan and brilliantly made goods perfect for gifting this 2017 holiday season!

In the coming months, we'll be announcing so much more stuff, including our maker lineup, door giveaways, food menu, holiday drink menu, our lineup of DJs and additional entertainment! To stay in the loop, follow us here and on Instagram (https://www.instagram.com/sjmade).


APPLICATIONS

Deadline to apply: Oct. 31, 2017 at 11:59 PM PST.

You must fill out the application and pay the booth fee in full in order for your application to be eligible for jurying. We will not jury any unpaid applications.

There are no single-day booth options.

Below, we have four different booth options depending on maker type and the booth size:

  • Full Booth (non-food/drink)
  • Shared Booth (non-food/drink)
  • Full Booth (food/drink)
  • Shared Booth (food/drink)

Scroll down below the Applications to find information about what happens after you apply.

INSTRUCTIONS

1. Click on the ADD TO CART button. The application should appear.

2. Fill out the application. Once you're finished, click the "Add to Cart" button at the bottom of the application.

3. You'll be taken back to this page. 

4. You must pay your booth fee(s) in order to successfully submit your application(s). To pay, find the Shopping Cart icon*.

*If you're applying via desktop or laptop, scroll up and click on the Shopping Cart icon in the top-right corner of the screen. If you're applying via mobile or tablet, a Shopping Cart icon should appear at the bottom of your screen. 

5. After clicking the Shopping Cart icon, you'll be taken to a Checkout page. Follow the instructions from there until you have successfully submitted your payment. You'll receive a confirmation in your email if the payment has gone through successfully. If your application is accepted, your booth fee will have already been paid so you'll be all set. If your application is not accepted, your booth fee will be refunded.


FULL BOOTH (non-food/drink)

from 409.00

Select Full Booth (Non-Food/Drink) - Anywhere if you would like to vend in a 10'x10' booth space by yourself and you don't have a preference for your booth location.

Select Full Booth (Non-Food/Drink) - Corner if you would like to vend in a 10'x10' booth space by yourself and you want your booth to be located on a corner. Selecting this option guarantees corner location placement if your application is accepted. NOTE: There are limited corner booths in the event layout. If we have more corner booth applicants than corner booth availabilities, some vendors who have applied for the corner booth option will not get a corner booth location. We will let you know your corner booth status in your admissions notification email. At that point, the applicant will have the option to still vend at the event in a regular booth and get a $50 refund OR withdraw from the event entirely.

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Booth Type:
Quantity:
Add To Cart

SHARED BOOTH (non-food/drink)

225.00 275.00

Select Shared Booth if you would like to share a 10'x10' booth space with another vendor. In this arrangement, each vendor is entitled to 5'x10' of space within the 10'x10' space. Within the application, you may specify a particular vendor with whom you want to share a booth. Both vendors must apply and be accepted. 

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Quantity:
Add To Cart

FULL BOOTH (food/drink)

from 459.00

This is the Full Booth option for RC1 Low-Risk Food/Drink Vendors. The pricing includes your $99 RC1 Low-Risk Temporary Food Facility (TFF) Permit Fee with Santa Clara County Department of Health (SCCDEH). You can learn more about SCCDEH's TFF Permits here. If your application is accepted, SJMADE will send you a TFF form which you will need to fill out, sign and send back to us at least one full month prior to the event.

Select Full Booth (Food/Drink) - Anywhere if you would like to vend in a 10'x10' booth space by yourself and you don't have a preference for your booth location.

Select Full Booth (Food/Drink) - Corner if you would like to vend in a 10'x10' booth space by yourself and you want your booth to be located on a corner. Selecting this option guarantees corner location placement if your application is accepted. NOTE: There are limited corner booths in the event layout. If we have more corner booth applicants than corner booth availabilities, some vendors who have applied for the corner booth option will not get a corner booth location. We will let you know your corner booth status in your admissions notification email. At that point, the applicant will have the option to still vend at the event in a regular booth and get a $50 refund OR withdraw from the event entirely.

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Booth Type:
Quantity:
Add To Cart

SHARED BOOTH (food/drink)

275.00 325.00

This is the Shared Booth option for RC1 Low-Risk Food/Drink Vendors. The pricing includes your $99 RC1 Low-Risk Temporary Food Facility (TFF) Permit Fee with Santa Clara County Department of Health (SCCDEH). You can learn more about SCCDEH's TFF Permits here. If your application is accepted, SJMADE will send you a TFF form which you will need to fill out, sign and send back to us at least one full month prior to the event.

Select Shared Booth if you would like to share a 10'x10' booth space with another vendor. In this arrangement, each vendor is entitled to 5'x10' of space within the 10'x10' space. Within the application, you may specify a particular vendor with whom you want to share a booth. Both vendors must apply and be accepted. 

Click ADD TO CART below to begin the application process. You must fill out the application AND submit your booth fee payment in order for your application to be considered by SJMADE. See the instructions above if you are having issues completing the application process.

There is a non-refundable $10 jurying fee including in this pricing.

Quantity:
Add To Cart

WHAT HAPPENS AFTER YOU APPLY?

What happens after you submit your application?

Once you submit your application and pay your booth fee, you should receive a payment notification email. Once we receive your application, our team will process it and review it. We will officially be notifying vendors of their application status in admission notification emails sent on Nov. 1 (and Nov. 17 for late applicants). 

If your application is accepted, awesome, amazing, hooray! You don't need to do anything else unless you are a food/drink maker. If you are a food/drink maker, you will need to submit your TFF form, which will accompany your admission notification email. 

If your application is rejected, we will refund you your booth fee minus the $10 non-refundable jurying fee.

What do we consider when reviewing and jurying an application?

  • If you've vended at a previous San Jose Made event or pop-up, we'll take into consideration our experience(s) in browsing and shopping your work and your booth, however we'll 
  • We review your website and/or online shop to get a better understanding of the quality of your work and your story.
  • We review your business' Instagram (if available) and your business' Facebook Page (if available) to get a better understanding of your most recent activity as it relates to your work and your story.
  • While most of our events and pop-ups throughout the year focus on makers from San Jose, Silicon Valley and the greater Bay Area, our San Jose Craft Holiday Fair will not limit itself to only accepting makers from the Bay Area. We invite vendors from all regions to apply!
  • We also take into account the number of maker applicants who make similar products to you when arriving at our final decisions. For the sake of our vendors and the sake of our shoppers, it's important to provide a variety within certain product types without creating an overwhelming and overly competitive experience. For instance, if we accepted 100 vendors who sold soap, we imagine it'd be difficult for most if not all of those vendors to succeed despite the fact that they all make tremendous, high-quality soaps. 

When will I be able to purchase amenities? When will I find out what amenities will be provided for free?

We're still in the process of determining which amenities will be available for vendors and at what cost. We will include full information and details about obtaining amenities (e.g. electricity, Friday load-in, tables, chairs, vendor parking) in our admission notification email which will be sent on Nov. 1 (or Nov. 17 for late applicants). We've included a quick vendor poll about access to electricity at your booth and Friday load-in in the application. Your answers will help us ultimately determine the costs of these things. 


IMPORTANT DATES & DEADLINES

Aug. 16 to Oct. 31 - Open Applications  (Early Bird Pricing)

During this period of time, we'll be receiving applications. After reviewing all of the applications we receive during this time, we'll send out admission notification emails on Nov. 1. If you successfully applied but have not receive an admission notification email by the end-of-day Nov. 1, please email info@sanjosemade.com. 

Nov. 1 to Nov. 16 - Late Applications

If we have any available space after the Open Applications period, we will keep our vendor applications page open for late applications. Any applications submitted during the Late Applications period will not be eligible for the Early Bird Pricing. After reviewing all of the applications we receive during this time, we'll send out admission notification emails on Nov. 17. If you successfully applied but do not receive an admission notification email on Nov. 17, please email info@sanjosemade.com. 

Nov. 20 - Accepted Food/Drink Makers Must Submit Completed TFF Forms

If you are a food/drink maker and your application is accepted, you will receive a TFF form in your admission notification email. You must fill out, sign and send back to us before Nov. 20 at 11:59 PM PST. If you do not submit your TFF form by this  time, we will have to rescind your acceptance to the San Jose Craft Holiday Fair and you will not be able to participate in the event. 

Dec. 1 - Vendor Information Packets Emailed to Accepted Vendors

On Dec. 1, we will send out a full vendor information packet containing vital information for vending at the event, including but not limited to load-in instructions, setup instructions, load-out instructions, vendor parking information and any other information relevant to vending at the event.

Dec. 16 to Dec. 17 - San Jose Craft Holiday Fair

The event!


REFUND POLICY

If you need to withdraw from the event, your booth fee is fully refundable (minus the $10 non-refundable jurying fee) until Nov. 20, 2017 at 11:59 PM. Your booth fee is 50% refundable (minus the $10 non-refundable jurying fee) until Nov. 30, 2016 at 11:59 PM. For all refunds, processing times may apply. No refunds will be issued after Nov. 30, 2016 at 11:59 PM. When you withdraw from the event, you are forfeiting your booth space. You may not transfer your booth space to anyone else. 

We completely understand how last-minute occurrences can affect one's ability to participate in an event. However, we are always aiming to have full markets and any vendors dropping out at the last minute negatively affects the quality of our event as well as our ability to find replacement vendors. 


Questions for us?